Careers

OFFICE MANAGER – Part Time

Gemini Media Group is an established and growing advertising and marketing agency located in Akron, Ohio. We are looking for someone to fill the role of Office Manager. This position will be part-time and in office. Candidates must be personable, reliable and accurate with information.

REQUIRED:

• Knowledge of basic accounting and general office work

• Experience in QuickBooks with the ability to create accounts, create invoices, receive payments, etc.

• Ability to communicate well with others via telephone, in writing, via email, and in person

• Knowledgeable about computers and able to use Google Drive, Microsoft Excel, QuickBooks, and other office software

• Valid driver’s license

• Reliable transportation

The Office Manager will perform general office duties and be responsible for keeping the office organized and assisting both customers and staff. Those general office duties may include, but are not limited to:

• Retrieving and distributing the mail and deliveries

• Maintaining & Reordering supplies

• Creating documents and forms

• Entering data

• Transferring files

• Creating invoices & receiving payments with QuickBooks

• Minor contact with customers and vendors

COMMUNICATION & CORRESPONDENCE

The Office Manager will need to have good communication skills, both written and verbal. They will maintain contact with staff and clients by email and telephone calls. The Office Manager must be responsive to emails and Inter-office messaging. When written correspondence needs sent out, they may be asked to compose letters and put correspondence on letterhead when needed. Accuracy is critical.

CUSTOMER CONTACT

The Office Manager will have minor client contact by telephone, email, and in person. They will also be expected to greet customers, guests, and deliveries when they enter the office.

The Office Manager will also be asked to communicate with customers for collections on past due accounts. They may be asked to call the customer, send collections letters by mail, and statements by email.

EXCEL SHEET & FORM CREATION

Our Office Manager will need to be proficient in Excel and be able to create forms as requested. We use Excel to maintain information for invoicing, media bill payments, office expenses, customer information, and tracking interdepartmental office projects.

MAIL

One of the main duties of the Office Manager is to handle the office mail. They will need to retrieve the mail, packages, or deliveries and distribute them to the recipients in the office. The Office Manager will maintain and handle any mail for the payment of office bills and expenses.

MAINTAINING SUPPLIES

Office supplies and inventory will be maintained by the Office Manager. They will be responsible for keeping office supplies and break room supplies on hand and reorder supplies when needed. They will also be expected to put away supplies and inventory when received or delivered, and keep the supply storage areas organized and tidy.

DATA ENTRY & FILE TRANSFERS

The Office Manager will be responsible for entering and maintaining customer information in multiple databases.

INVOICING & PAYMENTS

Operating QuickBooks accounts for invoicing and receiving payments will be one of the most important roles of the Office Manager. They will be responsible for creating and maintaining customer accounts, creating and sending invoices and statements, receiving payments (check, credit card, ACH, etc.), reconciling accounts, and creating reports. Attention to detail and accuracy are key in this role.

MAKE BANK DEPOSITS

The Office Manager must be able to accurately fill out a bank deposit slip and make deposits, in person, at our local banking institution.

To Apply For This Position, Email [email protected]